HRMS – Injecting Automation

Connecting the Human Resource with a process-driven system either through an HR software tool or any systematic or well-defined methodology is today’s need of the industry. Various functions of an organization are getting optimized by utilizing software tools. HR professionals should also free up some of their time by automating some of their tasks and invest in an employee, which is said to be the asset of the organization.

Organizations are now considering HR with different perspectives. It can be more diligent and dynamic in contributing to the overall growth of the business if engaged well with a clear vision. HR is no more a traditional support function, but it is more of a business function now. It is the key to every task that can give astonishing market research and intelligence that can help to develop strategies and get the desired outputs. For the statement mentioned above, companies need a sophisticated and flexible HRMS tool that can transform the landscape of HR by collaborating the information and assignment at an easily accessible place for employees and managers. HRMS can assist organizations in making effective decisions and flattening the structure to get the desired outputs. HR can also contribute to various business intelligence, e.g., by enablement in providing data, Headcount, different trends, etc. For the management, the organization is in a better situation to predict outputs.

Automating the payroll and workforce management is an old trend in the industry. Now, businesses are optimizing this trend, and with the technical inputs, HR professionals are making their life more comfortable and faster. As HR Professionals or business, we improvise ourselves from an attendance register to cloud-based systems for handling remote teams and employees. Technology made our platform and device-independent. We started using web-based portals to access employee’s attendance, performance, and task success activity. We have optimized options like web-based or mobile-based applications to handle basic as well as critical HR functions starting from attendance management to performance appraisal and training and development.

AI-based HRMS software is also available in the market, which is helping organizations in the process of recruitment and selection. Chatbot or AI-based screening software is getting used for preliminary assessment of candidates, which is saving time, money, and effort in the process of selecting the right fitment for the organization. This software is so convenient that they smartly pick-up the resumes and interact with the employees at their convenient time to collect the basic as well as critical details to analyze the essentials and fitments. Software companies come up with new features and facilities like video hiring, web conferencing, situational and psychometric quiz, etc. With these features, searching and inviting talents without geographical or any other constraint becomes more comfortable. Many software tools are available for Talent Management, Payroll Management, Benefits Administration, Learning Management, Grievance Management Systems, etc. These tools help to reduce the workload of the HR professionals and enabling them to focus more on the organization and people development.

And now, when companies have started shifting towards cloud-based HRMS Automation, effective utilization is the most concerned area. Currently, most of the companies are implementing HRMS automation for their basic needs of payroll processing, record keeping, etc. The question is whether companies should shift to HR Automation or not. They should, because we can sense the positivity of this transformation, but real apprehension is WHEN and HOW. While payroll management and talent management solutions are there, the overall set of HR services which is making life easier.

The approach towards this system is still reactive, whereas the need of the hour is to get a proactive system in place to utilize the resources effectively. Companies are looking for solution providers that can offer a better and flexible product. And using the product can support in fulfilling the expectation for the betterment of the industry. Businesses are either outsourcing or opting for automation most of the HR functions by installing HRMS Software. They are doing this for better control over employee engagement and workforce management. As a business owner, you need to set your priorities before you take any of these two steps to enable HR as a critical function, contributing to the overall growth of the organization. The choice is yours.

We can see the future of automated HRMS as more independent, controlling, and facilitating. Also, the software tool will be efficiency booster, automated recruiting & other vital functions. Carrying out manually as of now and more flexible to support the business functions continuously. HRMS playing a philanthropic role is what we would like to see in the industry, with a ZERO error platform.

-By Anjani Kumar from Spectrum Talent Management